Spring Conference 2021

Participation Guidelines

NAMT is committed to recognizing and celebrating the diversity of experiences, talents, skills, cultures and opinions that our members bring to our community, and specifically to our events. We invite you to participate in the Fall Conference and Festival of New Musicals in a spirit of open-mindedness, curiosity and respect.

We want every NAMT event to be a safe, inclusive and productive environment for all participants. In that spirit, we ask you to…

• Be inclusive, actively seeking and inviting diverse perspectives
• Listen to understand
• Participate in an active and direct way, with professionalism and respect for others
• Be considerate, kind, constructive and helpful in your language and actions
• Refrain from demeaning, discriminatory or harassing behavior and language
• Respect confidentiality requests by speakers and other attendees

NAMT staff and Board may take action (up to and including expulsion with no refund and exclusion from future events) to redress disruptive, disrespectful or offensive behavior or any other actions deemed in conflict with the above guidelines.

Thank you to every NAMT community member for helping to make all of our events informative, inclusive and respectful.

Hopin is the online events platform where the Spring Conference will be taking place. We think it’s pretty easy to navigate once you’re inside but we also know that any new technology can take a little getting used to and we want you to be as comfortable as possible. It may help to familiarize yourself with Hopin a little before we start.

General Tech Tips

• An online event uses a decent amount of computer memory and internet bandwidth. Hopin will work on your tablet or phone, but we recommend using a desktop or laptop computer, with an ethernet connection if possible. Chrome is the best browser to use. Close as many other tabs and programs as you can. (If everything is running smoothly for you, you’re good to go, but if you run into trouble you can try streamlining a bit.)
  • If you run into trouble, try refreshing the page. Sometimes things need a little nudge, it’s just the nature of this type of software. If you have repeated problems, we’re here to help!
    • There’s a clock at the top right of your screen. If it stops, you’ll know you’re frozen! Try refreshing your browser.
  • We know some people like to be in two places at once at online events. Hopin doesn’t recommend running multiple tabs at once…though sometimes it works fine! You can also log in on multiple devices. There’s also a picture-in-picture function on the Stage.
• VPNs can interfere with the software sometimes. Hopin recommends turning off your VPN if you have one for the best connection. (If you don’t know what this means, you’re probably fine!)

Click here for a video tutorial on navigating Hopin.

Navigating

Right Sidebar

• On the right there’s a Sidebar with icons of people, a bell (notifications), mail, and your picture or initials. (Click the arrow at the very top to minimize or expand it.)
  • There is a lot going on here!
    • You’ll see tabs along the top for Chat, Polls and People
                       
      • Under each of these, depending on where you are, you’ll see another set of tabs for Everyone (i.e., the chat or the list of people for the whole event), Meeting Room, Stage or Booth (the chat or people in just the area you are currently in), and Messages (people you have private messages with).
      • Chat messages from NAMT staff will be highlighted, and we’ll “pin” important announcements to the chat window, so keep an eye on these.
      • You may also receive notifications via the bell icon, and the envelope icon lets you jump right to your direct messages.
      • Click on the circle with your photo or initials to edit your profile.
        • We’ve uploaded the information we collected when you registered, but feel free to edit this or add more.
        • Adding a photo or a logo for your theatre will help people spot you in the chat and make things feel more personal.
        • Please note that the link fields (website, twitter, linkedin) have to include http:// or https:// or the profile may not save. This isn’t clearly indicated on screen, sorry!
  • You can use the chat to send a message to everyone, or click on People to find a specific person and send a private message. You can even invite them to a one-on-one video call without leaving Hopin.
    • As on other platforms you may be used to, use the @ sign before someone’s name to tag them in a chat message.
  • This is also where you’ll find important notifications, messages people have sent you and polls throughout the event.
  • If you’re in a session, you’ll see chats for both whole event and for just that session; just select the one you want.
  • Click the arrow at the top if you need more space on your screen or if you find the chat distracting.
    
    

Left Sidebar/Rooms

Info/Lobby

• On the left are the different “rooms” of the Conference and Festival
  • Info/Lobby is where you’ll start when you click the link to join the event.
    • Come here any time to see or search the schedule (you can click the + to add things to your own calendar).
      • There’s also a calendar icon at the top right of your screen at all times. Click it to see the schedule wherever you are!
        
    • At the of the page you’ll see which areas are currently “active,” though you’re always free to click around.
      

Stage

• • Stage is where plenary speakers, panels and presentations will happen. A red dot will appear when something is “live.”
    • If the stream freezes, see if it’s paused (mouse-over and look for a play button), or refresh the page
    • Stage has a picture-in-picture feature if you’d like to click around while the stream is going on.
      • Mouse-over the video and look for the down arrow icon at the bottom to shrink it. The stream may pause when you change areas, so click it to play again.

Meeting Rooms

• • Meeting Rooms is like the lobby of a conference center or New World Stages. You’ll see what breakout sessions are happening and can click one to join. An icon on the lower right shows how many others are in each room.
    • We’ll also have a NAMT help desk and a lounge open here at all times.
    • The rooms show you how many people are in them. Don’t be afraid to be first — someone has to be! 
    • Click “Share Audio and Video” if you’d like to join the conversation.
      • If you’re used to Zoom, Google Meet, etc, this will look pretty familiar.
      • A settings and permissions box will pop up
        • If you check “Remember my settings for future sessions,” you won’t have to see this box again. Please note that your device’s camera indicator light may remain on even if your camera is not in use; this means that Hopin has access to your camera because you checked this box. Consider not checking this box for greater comfort!
                          

          
          

      • Some sessions are moderated, and you will need to be “let in” to appear on screen. Some are open and you’ll appear right away.
        • There is a limit to how many people can appear on screen at one time, so if it won’t let you share audio/video please be patient.
        • If you’re just watching, please turn your camera and mic off so someone else can have a turn,
      • Click the “Leave” button to turn your camera off.

Speed Networking

• • Speed Networking is a fun way to meet people. Just click here and see who pops up!
    • You’ll have up to 3 minutes for a one-on-one video chat before being connected with the next random person. (Or click next to move on faster.)
    • Click Connect if you’d like to follow up with someone. If you both click connect, you’ll find each other’s contact information on your Connections page.

Sponsors

• • Last but definitely not least, please visit our amazing Sponsors. These fun interactive booths are a great way to get to know the supporters of this year’s Festival and Conference, without whom none of this would be possible.