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Musical Theatre West

Experience Required

Senior (5+ yrs exp)

Job Description
Musical Theatre West is one of the oldest regional musical theater companies in Southern California. As we embark on our 65th Season, we are looking for a dedicated Production Manager who will assume duties that have previously been divided among several staff members in the past. This position will ensure the smooth logistical operations of productions, reading series and concerts, as well as special events and fundraisers.

The PM supports the artistic and technical production staff in maintaining the integrity of all Musical Theatre West productions; and acts as the primary liaison between the artistic and administrative sides of the company.
Duties and Responsibilities
  • Is thoroughly familiar with the appropriate AEA contracts the company operates under and their rules and regulations as well as rules and conditions of the various venues the company uses
  • In conjunction with the directorial, design and technical staff, determines the personnel needs for stage crew, props and costume crew and coordinates the hiring and scheduling of said crews, in keeping with approved budget amounts;
  • Creates a master production calendar for the season and for each show, including rehearsals, production meetings, technical rehearsals, and performances;
  • Is responsible for the creation, distribution, collection and approval of employment agreements, payroll paperwork and time sheets for all crews, turning in said paperwork to payroll according to the bookkeeper’s schedule;
  • Is responsible for the distribution of payroll checks to stage crew;
  • Assists the Company Manager in coordinating auditions, ensuring facilities are ready for auditions;
  • Supervises the sets owned by MTW and handles the rentals of such including load out crews and other aspects;
  • Maintains the company vehicles assuring they are in good repair and ready for each use;
  • Organizes and maintains all storage areas, both within the MTW space and offsite when applicable;
  • Arranges for the transportation, pickup and delivery of sets, costumes and properties to be used in the productions;
  • Acts as the point person between theater personnel and MTW personnel during technical rehearsals and performances;
  • Coordinating daily calls and preparing a tech schedule well in advance of load in; and 
  • Maintains a production archive for each show including design sketches and ground plans, Stage Manager’s book etc.
A degree in technical theater is preferred with a minimum of 4 years in production or stage management.
Must possess excellent supervisory and communication skills and work well in stressful situations and environments. Should be a self starter who can organize their time efficiently
This is a full time position although hours may vary from week to week. Evening and weekend hours are expected and schedule flexibility is anticipated.
This is a general contract and applicant would be expected to remain in the position for at least a year.
It is understood that other duties may be assigned as required for the smooth operation of the company.
Must have reliable transportation and a valid drivers license. Also must be able to drive a 24 ft. truck
Please e-mail your cover letter, resume, salary history, current city of residence and 3 references to: paul@musical.org. Include in the subject line: Production Manager Position.
No phone calls please

Anticipated start May 2017


Organization Job Page

Musical Theatre West

Experience Required

Mid (2-5 yrs exp)

Job Description


Musical Theatre West’s Education & Outreach Programs are dedicated to cultivating the next generation of musical theatre audiences by providing an innovative range of activities throughout the school year and summer months.  Programs include Student Matinees, In-Class Workshops, Touring Outreach Productions, Master Classes, a Summer Youth Conservatory, Residency Programs and Scholarships.


  • Daily interaction with Executive Director/Producer and MTW Staff. Regular interaction with the Board of Directors, MTW service/fundraising volunteers, school administrators and teachers, community leaders, local arts leaders, and students

  • Creation and implementation of Standards-Based Curriculum Study Guides and Educational Tools.  Work with the Marketing Director and Graphic Designer for creation of press releases, marketing materials, graphic art and copy for website for all education/outreach programming and events.

  • Hiring of teachers and teaching artists for Education and Outreach programs, as well as casting for touring shows (featuring professional and semi-professional performers) and youth productions (featuring school students)

  • Oversee and plan all Education/Outreach Programs

    • Work with schools in LBUSD and greater LA and Orange County districts to bring students to weekday morning performances at the Carpenter Center in Long Beach and schedule In-Class Pre-Show Workshops for the students

    • Cast, oversee rehearsals, plan and schedule, and Implement MTW Touring Assembly Program to bring to schools, summer camps, and libraries throughout the region during the school-year and summer

    • Oversee and expand the Residency Program which supports musical productions in local schools

    • Liaison with the Scholarship Committee and applying students/teachers to communicate, disseminate information, as well as plan and schedule the auditions for the annual High School Scholarship Competition

    • Hire teachers, plan and/or oversee curriculum planning, and execute Summer Youth Conservatory and Master Classes

    • Assist Office Administrator with grant writing for Education/Outreach Programs

  • Represent MTW Education/Outreach programs and MTW as an organization at local city and private events.

  • Responsible for promotion and expansion of the program.


  • Teaching and Administration experience in the arts required. 

  • Ideal candidate will have at least a Bachelor’s degree in Theatre and/or Musical Theatre with teaching experience at any level (elementary through college); be familiar with the southern California education system, be a highly organized team player with the ability to multi-task and self-start, have exemplary verbal and written communication skills, and be able to manage a changing and varied workload.

  • Program coordination experience in a nonprofit setting is highly desired. 

  • Proficiency in Word and Excel is essential. 

  • Marketing, Graphic Design, and/or Grant Writing Experience also a plus.

  • Manage teaching artists, hire and manage artistic/production teams for shows, supervise program interns and volunteers.

  • This is a full-time position and while a regular work schedule will be established the hours will shift depending on the current project/program hours required, so flexibility is required. Evening and weekends will be necessary around productions both for Education/Outreach programs and MTW Productions. Schedule flexibility is highly desired.

  • Must have reliable transportation and valid divers license.

  • Updated criminal background check records and child abuse history clearances, along with updated TB test results a plus.


E-mail cover letter, resume, salary history, city of residence as of April 29th, and three references to gloria@musical.org.  SUBJ: EDUCATION/OUTREACH COORDINATOR POSITION.  No phone calls please.